Position Descriptions

Guidance Counsellor
Psychologist
Speech Language Pathologist
Student Services Resource

Section 1

special Education guidelines

Special Education Guidelines

Individual Education Plans

Individual Education Plan Guidelines
Appeal Process

Role Responsibilities

Coordinator of Student Services
Student Services Teacher
School Clinician
Guidance Counsellors
School Administrators
Classroom Teachers
Parent(s)/Legal Guardian(s)
Paraprofessional

Yearly Duties/Timelines for Student Services

Kindergarten - Grade 8
Senior 1 - Senior 4
Speech Language Pathologist
Guidance Counsellor

Section 2

Resources

Resources

Section 3

Reports and Documentation

Procedures for Report Writing and Documentation
Record Keeping Procedures
Content of Student Services File
Procedural Guidelines for Cumulative File Inserts
Retention and Disposition of the Pupil Support
Transmissions of Confidential Information
Record of Contact Form
Individual Record of Destruction
Record of Destruction Form
TMSD Records Management (Procedure 9-C)
TMSD Student Records (Police I-7)
School Administration Student Cumulative File
Reports and Recommendations by Judge Susan Devine
Record Keeping Legal Information
AFM Student Referral Documentation
Personal Health Information Act-Retention/Destruction Information

Appendices

Manitoba Pupil File Guidelines
Guidelines on the Retention and Disposition of School Division/District Records

Section 4

Instructional Assistant Information

Instructional Assistant - Position Description
Instructional Assistant - Speech Position Description
Education Interpreter/Tutor
Evaluation Form
Procedural Guidelines
* Evaluation
* Part-Time Time Sheet
* Absence/Overtime Record
* Request for Leave
Non-Teaching Part Time - Time Sheet (2-K)
Non-Teaching Employee Absence/Overtime Record (2-L)
Request for Leave Form (n/a)
Storm Day Form (n/a)
CUPE Collective Agreement

Section 5

Student Services Programming

Request for Student Services Procedure
Request for Student Services Form

Individual Education Planning

Level I Plan - Early Years
Level I Plan - Grades 5 - Senior 4
Level II and III Plans

Behavioural Planning

Rubric for Emotionally/Behaviourally Disordered
Behaviour Intervention Example
Behaviour Intervention Plan - Computer Template

Section 6

Clinical and Counselling Procedures

Psychology

Procedure for Psychological Assessment Referral
Referral Form - Example
Procedure for Attention Deficit Disorder Referral
Procedure for Medication Monitoring - ADHD
Example of CADS - Teacher Version Form
Example of Connors Teacher Rating Scale
Example of Connors Parent Rating Scale
Procedure for Counselling Referral to Psychologist

Counselling

Procedure for Referral to Guidance Counselor
Request for Services Form
Procedure for Suicide Threats
Suicide Risk Response
The Age of Reasoning and Counselling
Counselling Records and Notes
Procedure for Dealing with Abuse (4-K)
The Revised Manitoba Guidelines on Identification and Reporting a Child in Need of Protection (Including Child Abuse)
Child Protection and Child Abuse Manual Protocals for School Division Staff

Speech/Language

Speech/Language Procedures
* Procedure for Speech/Language Referral
* Procedure for Speech/Language Assessment
* Program Plan Information
* Kindergarten Assessment - Role of SLP
* Caseload Management of SLP
Procedure for Students Indentified for LIPS Program
Referral to Child Development Clinic
Speech/Language Referral Form - Example
Speech/Language Progress Report - Example
Speech/Language Program: Change in Status Form - Example
Speech/Language Case Closure Form - Example
Speech/Language Year End Report Form - Example

section 7

Reading Recovery Program Information

Roles of School Team Members
Selection of Students
Discontinuation of Students
Tentative Selection Sheet
Recommendations for Discontinuing Children
Observation Summary for Multiple Testing
Observation Survey Summary Sheet

Section 8

Student Services Needs Data

Procedure for Completion of Survey
Special Needs Survey
Speech/Language Survey
Counselling Survey
Psychological Survey

Section 9

Registration and Transition

School

Registration Procedure for Children in Care of Child and Family Services
Authorization Form for Release of Confidential Information (4-L)
Division Registration Form (4-G)
Guidelines for School Registration of Students in Care of Child Welfare Agencies

Transitional Planning

Early Childhood Process
Students with Special Needs Reaching 16 Years of Age
Guidelines for Early Childhood Transition to School for Children with Special Needs
Manitoba Transition Planning Process Support Guidelines for Students with Special Needs Reaching Age 16
Individual Transition Plan - Template

Program Designation and Provincial Guidelines

E - Designation Procedures
English as a Second Language Course Designation
M - Designation Procedures
Modified Course Designation
I - Designation Procedures
Individualized Programming Designation
Letter RE: Provincial Diploma for Individualized Programming Designation
Letter RE: Age 21 and Special Needs Funding
Policies and Procedures for Provincial Examinations and Standards Tests
Adaptation Form for Standard/Provincial Exams
Exemption Form for Standard/Provincial Exams

Screening Guidelines

Vision/Hearing Screening Procedural Guidelines

Section 12

External Agency Support

Visually Impaired Services

Services for Students who are Significantly Visually Impaired Procedures
Referral Form for Services for Visually Impaired

Deaf/Hard of Hearing Services

Referral Form for Deaf/Hard of Hearing Services

Occupational/Physio Therapy Services

Procedure for Occupational/Physiotherapy Services
Referral Form of OT/PT Services (School Therapy)
Authorization to Release Information (School Therapy)
Authorization to Request Information (School Therapy)
Provincial Outreach Therapy for Children (POTC) Referral
POTC Release and Authorization Form

Children's Special Services

Children's Special Services Referral/Intake

Mental Health Services

Child and Adolescent Mental Health Referral Form
Child and Adolescent History Questionnaire
Child and Adolescent Treatment Centre Brochure

Vocational Rehabilitation Services

Vocational Rehabilitation Sevices Application
Referral for E.A.P.D. Form
Vocational Rehabilitation Services Consent Form