SECTION 2 - PAYROLL/PERSONNEL
Monthly Checklist
I Reminders  
Forms
J Absentee and Substitute Report Procedure  
J.1 Absentee and Substitute Report Form (Teacher & EA)
K Non-Teaching Casual "Time Sheet"  
K.1 Non-Teaching Banked/Overtime "Time Sheet"  
M Request for Secretary/Librarian Overtime  
N Request for Banked/Overtime Pay-out  
P Trustee Attendance Report  
Q Bus Driver Substitute/Extracurricular Trips  
S Extra Grades  
W Extra-Curricular Activities  
Y Pension Adjustments  
Z Employee Discipline Procedure  
AA Reimbursement for Course  
BB Request for Change of Scheduled Day Off  
SECTION 3 - PURCHASING/BUDGETING
A Purchasing Procedures  
B Returned Goods Authorization  
C School Funds Procedure  
C2 School Fundraising Initiative  
D Petty Cash Statement  
F Record of Long Distance Telephone Calls  
G Inventory Form  
H Inventory Item Information  
I Use of School Facilities Agreement  
J Record of Security Items  
M Carry Forward Budget Request  
N Request for Playground Equipment Support  
SECTION 4 - EDUCATION
A Field Trip and Extracurricular Trip Plan (download for fillable format)  
AE Guidelines for Use of Physical Restraint  
B Principal's Monthly Report  
C Student Expulsion  
E Expectations for Coaches, Athletes, Supervisors and Chaperones  
F Release of Information Authorization  
F(a) Consent for Exchange of Information  
F(b) Application for Access  
G Intake Registration Form  
G.1 URIS Group B Application Form  
I Release of Confidential Information  
J Parental Consent Form - Family Life  
K Protocol for Child Abuse Disclosure  
L Authorization for Release of Information  
N Challenge for Credit  
O Volunteer Supervision Guidelines  
P Swim Safe Permission  
S Student Risk Threat Assessment  
S.1 Student Risk Threat Assessment Incident Report  
T Graduation Exercises  
U School of Choice  
Z Attendance Procedure (for Unexcused Absences)  
SECTION 5 - MAINTENANCE
Safety and Health Inspection Forms  
H(a) Location: DBO  
H(b) Location: Gym  
H(c) Location: Public areas and hallways  
H(d) Location: Home Economics/Cafeterias  
H(e) Location: Killarney Shops  
H(f) Location: Custodial/Physical Plant  
H(g) Location: Boissevain - Metal Shops  
H(h) Location: Bus Garage  
H(i) Location: Chemistry and Biology Labs  
H(j) Location: Classroom  
H(k) AED (Phillips HeartStart Checklist) (download for fillable format)  
I Security Procedures Alarm System  
J Security Procedures Alarm System Form  
K Call In Sheet  
M Building Security Procedures for Outside School Hours  
N(a) Video Monitoring of School Buildings  
N(b) Video Monitoring of School Buses  
SECTION 6 - TRANSPORTATION
A Bus Conduct Report  
B Code of Conduct for Bus Transportation  
C Driver's Abstract Request Form  
D In-town Bus Students  
E Record of Parts/Materials  
G Requisition for School Bus  
G.A Requisition for School Bus - Outside Groups  
G.B Trip Incident Report  
G.C Requisition for Transportation Access - Community Groups  
G.D Blank Bus Requisition - Driver's Copy  
H Bus Accident Procedures  
I Inventory  
J Record of Extra Trips  
K Bus Attendance Form  
L School Bus Incident Form  
M Personal Transportation Plan  
O Informed Consent/Permission Form for After School Transportation to Shamrock Centre  
SECTION 7 - STUDENT SERVICES
A Record of Destruction  
B Individual Record of Destruction  
C Student Records  
SECTION 8 - HEALTH
A Health Care and the Unified Referral and Intake System (URIS)  
SECTION 9 - OTHER INFORMATION
i TMTA Collective Agreement  
ii CUPE Collective Agreement - Educational Assistants  
iii CUPE Collective Agreement - Support  
A Manitoba Pupil File Guidelines  
B Guidelines of Retention and Disposition of Record  
C Records Management  
D Pledge of Confidentiality  
SECTION 10 - BOARD OFFICE PAYROLL
A Accounts for Payroll  
B Updating Employers  
C Data Entry & Reports  
D Payroll Process  
E Sending Pay to Westoba  
F Journal Entry  
G Receiver General  
H Bus Driver Sheets  
I Payroll Tax  
J Personnel Files  
K Employee Information - Teaching Staff  
L Teachers on Leave Calculations  
M Remittances  
N New Employee Set Up  
O Reconciliation of Sub Accounts  
P Payroll Codes  
SECTION 11 - ACCOUNTS PAYABLE
A Accounts Payable  
B Chart of Accounts  
C Standard Mileage  
D Month End Checklist  
E Receipt Reconciliation  
F Accounts Receivable  
G Supplies Charged Out  
H Textbook Journal Entry  
I Copying Cash Box  
J Petty Cash  
K Update Asset Numbers  
L GST Rebate  
M Plug In for Buses  
N Monthly Invoices  
O GL Form  
P Referee Fees  
Q Federal Excise Tax on Gasoline  
R Vocational Equipment Grant  
SECTION 12- BOARD OFFICE ADMIN.
A Division Vehicles  
B Tender Form  
C Policy Approval and Distribution  
D Journal Entry  
E Distribution of Procedure Manual Updates  
G In-Camera Item Summary  
H Vehicle Mileage Log  
I Individual Trustee Concerns  
     
SECTION A - BOARD ORGANIZATION
6 Board Organization  
8 Board Meeting Procedures  
11 Workplace Safety and Health  
11(1a) Policy Statement  
11(1b) Definitions and Responsibilities  
11(1c) Statement of Commitment  
11(1d) WPSH Committee Terms of Reference  
Workplace Procedures/Safety Procedures  
11(2a) Notice of Worpkplace Safety and Health Concern  
11(2b) Employee Safety Program Involvement  
  (i) Employee Safety Program Involvement  
  (ii)Supervise and Worker Training Procedure  
11(2c) Young Workers Safety Procedure  
  (i) Responsibility for Safety and Health of Students  
  (ii) Tips for keeping young workers safe  
11(2d) TMSD Incident Report Procedure  
  (i) TMSD Incident Report Form  
11(2e) Right to Refuse Dangerous Work Procedure  
  (i) Right to Refuse Flowchart  
  (ii) Right to Refuse Request Form  
11(2f) Working Alone Procedure and Personal Contact Declaration  
Chemical/Physical/Biological Hazards  
11(3a) Chemical Control Procedure  
  (i) Chemical Safety Procedure  
  (ii) Handling of controlled Product and Emergency Spills  
  (iii) WHMIS training and orientation procedure  
  (iv) WHMIS test and answer key  
11(3b) Physical Hazard Identification Procedure  
  (i) MSI Risk Assessment/Assessment Tool  
           (a) Critical Job Inventory  
           (b) JHA Procedure  
           (c) JHA Template  
           (d) SWP Template/Sample SWP  
11(3c) Biological Hazard Identification Procedure  
  (i)Infectious Materials (ie a student with a communicable disease)  
  (ii) Blood Pathogens (clean up bodily fluids)  
  Mould Procedure  
           (a) Mould Prevention and Remediation Procedure  
           (b) SWP mould Remediation  
Harrassment/Violence Prevention  
11(4a) Harassment Procedure  
  (i) Harassment report form  
11(4b) Violence Procedure  
  (i) Violent Incident Investigation Form  
  (ii) Violence Assessment Form  
  (iii) Violence Report Form  
Safety Programs/Forms  
11(5a) Personal Protective Equipment Policy  
11(5c) Asbestos Identification Procedure  
  (i) Asbestos Control Procedure  
  (ii) SWP Asbestos Sampling  
  (iii) Asbestos Tracking Form  
  (iv) Reinsertion of Asbestos containing Materials  
11(5-d) Right to Refuse Dangerous Work Procedure  
  (i) Right to Refuse Dangerous Work Request Form  
11(5e) Lock Out Procedure  
11(5f) First Aid Procedure  
11(5g) Fall Protection Procedure  
11(5h) Contracted or Self Employed Persons  
  (i) Contracted or self-employed Person, Acknowledgement Form  
11(5i) Racking and Shelving Policy (BOB)  
11(5j) Air Sampling and Ventilation Inspection Procedure  
11(5k) Hearing Conservation Procedure  
11(5l) Confined Space Policy  
  (i) Entry Permit/Gas Monitoring Record  
11(5m) Machine Guarding Policy  
11(5n) Hot Works Procedure  
  (i) Hot Works Permit  
11(5o) Powered Mobile Equipment  
  (i) Powered Mobile Equipment Checklist  
Inspection/Audit Procedures and Forms  
11(6a) Inspection Policy  
  (i) Workplace Safety Inspection/Security Checklist  
  Individual classroom/shop inspection checklists  
11(6b) Safety Audit Procedure  
     
SECTION B - TRUSTEES
1 TMSD Trustee Orientation Procedure  
4 Trustee Indemnities and Expenses  
11 Social Justice Award  
SECTION D - OPERATIONS
3 Capital "D" Funding  
7 School Fees/Fundraising  
8 School related activity accounts  
10 Purchasing  
11 Playground Equipment Support  
SECTION E - TRANSPORTATION
1 School Bus Ridership  
3 Inclement Weather  
4 Drug and Alcohol testing for Bus Drivers  
6 Non-Student Use of Buses  
7 Transportation Buffer Zone  
SECTION F - FACILITIES EQUIPMENT
1 Use of Facilities Agreement  
9 Accessibility Plan  
SECTION G - EDUCATION
1 School of Choice Policy  
2 Program not Offered: Room and Board Support   New!
9 Distance Learning Courses (Grades 9-12)  
16 Challenge for Credit  
18 Colony School Support  
19 Community Service Credit  
21 Assessment  
25 Risk Management for Out-Of-Class Physical Education  
     
SECTION H - STUDENT CONDUCT
1 Responsibility for Conduct  
2 Respect for Human Diversity  
3 Searches, Inspections, screenings and Seizure  
4 Attendance Procedure (for unexcused absences)  
5 Acceptable Student and Staff use of information and Communication  
5.A Student Acceptable Use Agreement (Grade K-6)  
5.B Student Acceptable Use Agreement (Grade 7-12)  
5.C Employee Information and Communication Technology use Agreement  
7 Print and Digital Media Publication  
7.A Student Acceptable Use Form (Grade K-6)  
7.B Student Acceptable Use Form (Grade 7-12)  
7.C Employee Information and Communication Technology Use Agreement  
SECTION I - HEALTH & SAFETY
6 Field Trips and Extra-Curricular Activities  
 6(a)  Field Trips and Extra-Curricular Activities Form (NEW FORM COMING SOON)  
SECTION J - STAFFING FORMULA
1 School Staffing  
     
SECTION K - EMPLOYMENT PROVISIONS
Board Office         
1a Accounting/Purchasing Clerk  
1b Computer Technician  
1c Executive Secretary  
1d Payroll/Reporting Clerk  
1e Psychologist  
1f Speech/Language Pathologist  
1g Supervisor of Buildings and Maintenance  
School
1h Educational Assistant  
1i Custodian III  
1ii Head Custodian  
1iii Hwy#23 Custodian   
1j Custodian IV  
1k Guidance Counselor  
1l Substitute Educational Assistant  
1m Librarian  
1n Principal  
1o School Secretary  
1p Educational Interpreter/Tutor  
1q Substitute Teacher  
1r Teacher  
1s Student Services Resource Teacher  
t.1 Food Services Worker I - Boissevain School  
t.2 Food Services Worker I - Killarney School  
t.3 Food Services Worker II - Killarney School  
1u Bus Garage Mechanic  
1v Bus Garage Supervisor  
1w School Bus Driver  
1x Transportation Coordinator  
1z CTS Apprenticeship Leader  
1aa IT Teacher Leader  
1bb Division Social Worker
1cc Numeracy Teacher Leader
1dd Literacy Teacher Leader
Evaluation Forms
2a Teacher Supervision of Instruction  
2b Administrator Evaluation and Supervision for Growth Procedures  
2c Bus Driver  
2d Non-teaching personnel  
2e Custodian (Head)  
2f Custodian (Hwy #23) (Please refer to K-2d)  
  Custodian (Please refer to K-2d)  
2h.1 Educational Assistant  
6 Mileage/Expense Claim Form  
6a Mileage Log Attachment for Employee Reimbursement   
6.1 Minto Band Drivers Expense Claim Form  
7 Leaves of Absence  
14 Recruitment/Employment Provisions  
16 Code of Conduct for Employees  
SECTION L - SENIOR ADMINISTRATION
2 Evaluation of the Secretary-Treasurer  
3 Assistant Superintendent of Student Services  
4 Leadership Practices - Superintendent  
5 Leadership Practices - Assistant Superintendent