SECTION 2 - PAYROLL/PERSONNEL |
Monthly Checklist |
I |
Reminders |
|
Forms |
J |
Absentee and Substitute Report Procedure |
|
J.1 |
Absentee and Substitute Report Form |
|
K |
Non-Teaching Casual "Time Sheet" |
|
K.1 |
Non-Teaching Banked/Overtime "Time Sheet" |
|
M |
Request for Secretary/Librarian Overtime |
|
N |
Request for Banked/Overtime Pay-out |
|
P |
Trustee Attendance Report |
|
Q |
Bus Driver Substitute Summary Sheet |
|
S |
Extra Grades |
|
W |
Extra-Curricular Activities |
|
Y |
Pension Adjustments |
|
Z |
Employee Discipline Procedure |
|
AA |
Reimbursement for Course |
|
BB |
Request for Change of Scheduled Day Off |
|
SECTION 3 - PURCHASING/BUDGETING |
A |
Purchasing Procedures |
|
B |
Returned Goods Authorization |
|
C |
School Funds Procedure |
|
C2 |
School Fundraising Initiative |
|
D |
Petty Cash Statement |
|
F |
Record of Long Distance Telephone Calls |
|
G |
Inventory Form |
|
H |
Inventory Item Information |
|
I |
Use of School Facilities Agreement |
|
J |
Record of Security Items |
|
M |
Carry Forward Budget Request |
|
N |
Request for Playground Equipment Support |
|
O |
Request for New Vendor |
New! |
SECTION 4 - EDUCATION |
A |
Field Trip and Extracurricular Trip Plan (download for fillable format) |
|
AB |
Service Animal Request |
|
AE |
Guidelines for Use of Physical Restraint |
|
B |
Principal's Monthly Report |
New! |
C |
Student Expulsion |
|
E |
Expectations for Coaches, Athletes, Supervisors and Chaperones |
|
F |
Acknowledgement of the use of Personal Information and Personal Health Information |
|
F(a) |
Consent for Exchange of Information |
|
F(b) |
Application for Access |
|
F(c) |
Consent for Exchange of Information (Preschool to Kindergarten) |
|
G |
Intake Registration Form |
|
G.1 |
URIS Group B Application Form |
|
I |
Release of Confidential Information |
|
J |
Parental Consent Form - Family Life |
|
K |
Protocol for Child Abuse Disclosure |
|
L |
Authorization for Release of Information |
|
N |
Challenge for Credit |
|
O |
Volunteer Supervision Guidelines |
|
P |
Swim Safe Permission |
|
S |
Student Risk Threat Assessment |
|
S.1 |
Student Risk Threat Assessment Incident Report |
|
T |
Graduation Exercises |
|
U |
School of Choice |
|
SECTION 5 - MAINTENANCE |
Safety and Health Inspection Forms |
|
H(a) |
Location: DBO |
|
H(b) |
Location: Gym |
|
H(c) |
Location: Public areas and hallways |
|
H(d) |
Location: Home Economics/Cafeterias |
|
H(e) |
Location: Killarney Shops |
|
H(f) |
Location: Custodial/Physical Plant |
|
H(g) |
Location: Boissevain - Metal Shops |
|
H(h) |
Location: Bus Garage |
|
H(i) |
Location: Chemistry and Biology Labs |
|
H(j) |
Location: Classroom |
|
H(k) |
AED (Phillips HeartStart Checklist) (download for fillable format) |
|
I |
Security Procedures Alarm System |
|
J |
Security Procedures Alarm System Form |
|
K |
Call In Sheet |
|
M |
Building Security Procedures for Outside School Hours |
|
N(a) |
Video Monitoring of School Buildings |
|
N(b) |
Video Monitoring of School Buses |
|
SECTION 6 - TRANSPORTATION |
A |
Bus Conduct Report |
|
B |
Code of Conduct for Bus Transportation |
|
C |
Driver's Abstract Request Form |
|
D |
Bus Student Transportation Form |
UPDATED |
E |
Shop Work Order (EXCEL) |
|
F |
Driver's Daily Route Log |
|
G |
Requisition for School Bus - Employee Connect |
|
G.A |
Requisition for School Bus - Outside Groups |
|
G.B |
Trip Incident Report |
|
G.C |
Requisition for Transportation Access - Community Groups |
|
G.D |
Blank Bus Requisition - Driver's Copy |
|
H |
Bus Accident Procedures |
|
I |
Inventory |
|
J |
Record of Extra TripsRecord of Extra Trips |
|
K |
Bus Attendance Form |
|
L |
School Bus Incident Form |
|
M |
Personal Transportation Plan |
|
O |
Informed Consent/Permission Form for After School Transportation to Shamrock Centre |
|
SECTION 7 - STUDENT SERVICES |
A |
Record of Destruction |
|
B |
Individual Record of Destruction |
|
C |
Student Records |
|
D |
Seclusion in Schools |
|
D.1 |
Seclusion in Schools Form |
|
SECTION 8 - HEALTH |
A |
Health Care and the Unified Referral and Intake System (URIS) |
|
SECTION 9 - OTHER INFORMATION |
i |
TMTA Collective Agreement |
|
ii |
CUPE Collective Agreement - Educational Assistants |
|
iii |
CUPE Collective Agreement - Support |
|
A |
Manitoba Pupil File Guidelines |
|
B |
Guidelines of Retention and Disposition of Record |
|
C |
Records Management |
|
D |
Pledge of Confidentiality |
|
SECTION 10 - BOARD OFFICE PAYROLL |
A |
Accounts for Payroll |
|
B |
Updating Employers |
|
C |
Data Entry & Reports |
|
D |
Payroll Process |
|
E |
Sending Pay to Westoba |
|
F |
Journal Entry |
|
G |
Receiver General |
|
H |
Bus Driver Sheets |
|
I |
Payroll Tax |
|
J |
Personnel Files |
|
K |
Employee Information - Teaching Staff |
|
L |
Teachers on Leave Calculations |
|
M |
Remittances |
|
N |
New Employee Set Up |
|
O |
Reconciliation of Sub Accounts |
|
P |
Payroll Codes |
|
SECTION 11 - ACCOUNTS PAYABLE |
A |
Accounts Payable |
|
B |
Chart of Accounts |
|
C |
Standard Mileage |
|
D |
Month End Checklist |
|
E |
Receipt Reconciliation |
|
F |
Accounts Receivable |
|
G |
Supplies Charged Out |
|
H |
Textbook Journal Entry |
|
I |
Copying Cash Box |
|
J |
Petty Cash |
|
K |
Update Asset Numbers |
|
L |
GST Rebate |
|
M |
Plug In for Buses |
|
N |
Monthly Invoices |
|
O |
GL Form |
|
P |
Referee Fees |
|
Q |
Federal Excise Tax on Gasoline |
|
R |
Vocational Equipment Grant |
|
SECTION 12- BOARD OFFICE ADMIN. |
A |
Division Vehicles |
|
B |
Tender Form |
|
C |
Policy Approval and Distribution |
|
D |
Journal Entry |
|
E |
Distribution of Procedure Manual Updates |
|
G |
In-Camera Item Summary |
|
H |
Vehicle Mileage Log |
|
I |
Individual Trustee Concerns |
|
|
|
|
SECTION A - BOARD ORGANIZATION |
6 |
Board Organization |
|
8 |
Board Meeting Procedures |
|
11 |
Workplace Safety and Health |
|
11(1a) |
Policy Statement |
|
11(1b) |
Definitions and Responsibilities |
|
11(1c) |
Statement of Commitment |
|
11(1d) |
WPSH Committee Terms of Reference |
|
Workplace Procedures/Safety Procedures |
|
11(2a) |
Notice of Worpkplace Safety and Health Concern |
|
11(2b) |
Employee Safety Program Involvement |
|
|
(i) Employee Safety Program Involvement |
|
|
(ii)Supervise and Worker Training Procedure |
|
11(2c) |
Young Workers Safety Procedure |
|
|
(i) Responsibility for Safety and Health of Students |
|
|
(ii) Tips for keeping young workers safe |
|
11(2d) |
TMSD Incident Report Procedure |
|
|
(i) TMSD Incident Report Form |
|
11(2e) |
Right to Refuse Dangerous Work Procedure |
|
|
(i) Right to Refuse Flowchart |
|
|
(ii) Right to Refuse Request Form |
|
11(2f) |
Working Alone Procedure and Personal Contact Declaration |
|
Chemical/Physical/Biological Hazards |
|
11(3a) |
Chemical Control Procedure |
|
|
(i) Chemical Safety Procedure |
|
|
(ii) Handling of controlled Product and Emergency Spills |
|
|
(iii) WHMIS training and orientation procedure |
|
|
(iv) WHMIS test and answer key |
|
11(3b) |
Physical Hazard Identification Procedure |
|
|
(i) MSI Risk Assessment/Assessment Tool |
|
|
(a) Critical Job Inventory |
|
|
(b) JHA Procedure |
|
|
(c) JHA Template |
|
|
(d) SWP Template/Sample SWP |
|
11(3c) |
Biological Hazard Identification Procedure |
|
|
(i)Infectious Materials (ie a student with a communicable disease) |
|
|
(ii) Blood Pathogens (clean up bodily fluids) |
|
|
Mould Procedure |
|
|
(a) Mould Prevention and Remediation Procedure |
|
|
(b) SWP mould Remediation |
|
Harrassment/Violence Prevention |
|
11(4a) |
Harassment Procedure |
|
|
(i) Harassment Report Form |
|
11(4b) |
Violence Procedure |
|
|
(i) Violent Incident Investigation Form |
|
|
(ii) Violence Assessment Form |
|
|
(iii) Violence Report Form |
|
Safety Programs/Forms |
|
11(5a) |
Personal Protective Equipment Policy |
|
11(5c) |
Asbestos Identification Procedure |
|
|
(i) Asbestos Control Procedure |
|
|
(ii) SWP Asbestos Sampling |
|
|
(iii) Asbestos Tracking Form |
|
|
(iv) Reinsertion of Asbestos containing Materials |
|
11(5-d) |
Right to Refuse Dangerous Work Procedure |
|
|
(i) Right to Refuse Dangerous Work Request Form |
|
11(5e) |
Lock Out Procedure |
|
11(5f) |
First Aid Procedure |
|
11(5g) |
Fall Protection Procedure |
|
11(5h) |
Contracted or Self Employed Persons |
|
|
(i) Contracted or self-employed Person, Acknowledgement Form |
|
11(5i) |
Racking and Shelving Policy (BOB) |
|
11(5j) |
Air Sampling and Ventilation Inspection Procedure |
|
11(5k) |
Hearing Conservation Procedure |
|
11(5l) |
Confined Space Policy |
|
|
(i) Entry Permit/Gas Monitoring Record |
|
11(5m) |
Machine Guarding Policy |
|
11(5n) |
Hot Works Procedure |
|
|
(i) Hot Works Permit |
|
11(5o) |
Powered Mobile Equipment |
|
|
(i) Powered Mobile Equipment Checklist |
|
Inspection/Audit Procedures and Forms |
|
11(6a) |
Inspection Policy |
|
|
(i) Workplace Safety Inspection/Security Checklist |
|
|
Individual classroom/shop inspection checklists |
|
11(6b) |
Safety Audit Procedure |
|
|
|
|
SECTION B - TRUSTEES |
1 |
TMSD Trustee Orientation Procedure |
|
4 |
Trustee Indemnities and Expenses |
|
11 |
Social Justice Award |
|
SECTION D - OPERATIONS |
3 |
Capital "D" Funding |
|
7 |
School Fees/Fundraising |
|
8 |
School related activity accounts |
|
10 |
Purchasing |
|
11 |
Playground Equipment Support |
|
SECTION E - TRANSPORTATION |
1 |
School Bus Ridership |
|
3 |
Inclement Weather |
|
4 |
Drug and Alcohol testing for Bus Drivers |
|
6 |
Non-Student Use of Buses |
|
7 |
Transportation Buffer Zone |
|
SECTION F - FACILITIES EQUIPMENT |
1 |
Use of Facilities Agreement |
|
4 |
Disposal of Divsion owned assets |
|
9 |
Accessibility Plan |
|
SECTION G - EDUCATION |
1 |
School of Choice Policy |
|
2 |
Program not Offered: Room and Board Support |
|
9 |
Distance Learning Courses (Grades 9-12) |
|
9.1 |
Distance Learning Courses (Grades 9-12) COOVID-19 Medical Accommodations |
|
16 |
Challenge for Credit |
|
18 |
Colony School Support |
|
19 |
Community Service Credit |
|
21 |
Assessment |
|
25 |
Risk Management for Out-Of-Class Physical Education |
|
|
|
|
SECTION H - STUDENT CONDUCT |
1 |
Responsibility for Conduct |
|
2 |
Respect for Human Diversity |
|
3 |
Searches, Inspections, screenings and Seizure |
|
4 |
Student Engagement and Presence Procedure |
|
5 |
Acceptable Student and Staff use of information and Communication |
|
5.A |
Student Acceptable Use Agreement (Grade K-6) |
|
5.B |
Student Acceptable Use Agreement (Grade 7-12) |
|
5.C |
Employee Information and Communication Technology use Agreement |
|
7 |
Print and Digital Media Publication |
|
7.A |
Student Acceptable Use Form (Grade K-6) |
|
7.B |
Student Acceptable Use Form (Grade 7-12) |
|
7.C |
Employee Information and Communication Technology Use Agreement |
|
SECTION I - HEALTH & SAFETY |
6 |
Field Trips and Extra-Curricular Activities |
|
6(a) |
Field Trips and Extra-Curricular Activities Form (NEW FORM COMING SOON) |
|
8. |
Supervison of Volunteers |
|
|
|
|
|
|
|
SECTION J - STAFFING FORMULA |
1 |
School Staffing |
|
|
|
|
SECTION K - EMPLOYMENT PROVISIONS |
Board Office |
|
|
|
|
|
1a |
Workplace Safety and Health Officer |
|
1b |
Computer Technician |
|
1c |
Accounting Clerk/Executive Assistant |
|
1d |
Payroll & Benefits Administrator/Tranportation Assistant |
|
1e |
Psychologist |
|
1f |
Speech/Language Pathologist |
|
1g |
Supervisor of Transportation and Maintenance |
|
School |
1h |
Educational Assistant |
|
1i |
Custodian III |
|
1ii |
Head Custodian |
|
1iii |
Hwy#23 Custodian |
|
1j |
Custodian IV |
|
1k |
Guidance Counselor |
|
1l |
Substitute Educational Assistant |
|
1m |
Librarian |
|
1n |
Principal |
|
1o |
School Secretary |
|
1p |
Educational Interpreter/Tutor |
|
1q |
Substitute Teacher |
|
1r |
Teacher |
|
1s |
Student Services Resource Teacher |
|
t.1 |
Food Services Worker I - Boissevain School |
|
t.2 |
Food Services Worker I - Killarney School |
|
t.3 |
Food Services Worker II - Killarney School |
|
1u |
Bus Garage Mechanic |
|
1v |
Bus Garage Mechanic's Helper |
|
1w |
School Bus Driver |
|
1z |
CTS Apprenticeship Leader |
|
1bb |
School Social Work Clinician |
|
1cc |
Numeracy Teacher Leader |
|
1dd |
Literacy Teacher Leader |
|
1ee |
Senior Election Official |
|
Evaluation Forms |
2a |
Teacher Supervision of Instruction |
|
2b |
Administrator Evaluation and Supervision for Growth Procedures |
|
2c |
Bus Driver |
|
2d |
Non-Teaching Personnel |
|
2e |
Custodian (Head) |
|
2f |
Custodian (Hwy #23) (Please refer to K-2d) |
|
|
Custodian (Please refer to K-2d) |
|
2h.1 |
Educational Assistant |
|
|
|
|
6 |
Mileage/Expense Claim Form |
|
6a |
Mileage Log Attachment for Employee Reimbursement |
New! |
6b |
Mileage Log Attachment for Trustee Reimbursement |
New! |
6.1 |
Minto Band Drivers Expense Claim Form |
|
7 |
Leaves of Absence |
|
9 |
Reported Suspect Wrongdoing |
New! |
9a |
Suspected Wrongdoing Reporting Form |
New! |
11. |
Cellular Phones |
New! |
14 |
Recruitment/Employment Provisions |
|
16 |
Code of Conduct for Employees |
|
SECTION L - SENIOR ADMINISTRATION |
2 |
Evaluation of the Secretary-Treasurer |
|
3 |
Assistant Superintendent of Student Services |
|
4 |
Leadership Practices - Superintendent |
|
5 |
Leadership Practices - Assistant Superintendent |
|
|