| SECTION 2 - PAYROLL/PERSONNEL |
| Monthly Checklist |
| I |
Reminders |
|
| Forms |
| J |
Absentee and Substitute Report Procedure |
|
| J.1 |
Absentee and Substitute Report Form |
|
| K |
Non-Teaching Casual "Time Sheet" |
|
| K.1 |
Non-Teaching Banked/Overtime "Time Sheet" |
|
| M |
Request for Secretary/Librarian Overtime |
|
| N |
Request for Banked/Overtime Pay-out |
|
| P |
Trustee Attendance Report |
|
| Q |
Bus Driver Substitute Summary Sheet |
|
| S |
Extra Grades |
|
| W |
Extra-Curricular Activities |
|
| Y |
Pension Adjustments |
|
| Z |
Employee Discipline Procedure |
|
| AA |
Reimbursement for Course |
|
| BB |
Request for Change of Scheduled Day Off |
|
| SECTION 3 - PURCHASING/BUDGETING |
| A |
Purchasing Procedures |
|
| B |
Returned Goods Authorization |
|
| C |
School Funds Procedure |
|
| C2 |
School Fundraising Initiative |
|
| D |
Petty Cash Statement |
|
| F |
Record of Long Distance Telephone Calls |
|
| G |
Inventory Form |
|
| H |
Inventory Item Information |
|
| I |
Use of School Facilities Agreement |
|
| J |
Record of Security Items |
|
| M |
Carry Forward Budget Request |
|
| N |
Request for Playground Equipment Support |
|
| O |
Request for New Vendor |
New! |
| SECTION 4 - EDUCATION |
| A |
Field Trip and Extracurricular Trip Plan (download for fillable format) |
|
| AB |
Service Animal Request |
|
| AE |
Guidelines for Use of Physical Restraint |
|
| B |
Principal's Monthly Report |
New! |
| C |
Student Expulsion |
|
| E |
Expectations for Coaches, Athletes, Supervisors and Chaperones |
|
| F |
Acknowledgement of the use of Personal Information and Personal Health Information |
|
| F(a) |
Consent for Exchange of Information |
|
| F(b) |
Application for Access |
|
| F(c) |
Consent for Exchange of Information (Preschool to Kindergarten) |
|
| G |
Intake Registration Form |
|
| G.1 |
URIS Group B Application Form |
|
| I |
Release of Confidential Information |
|
| J |
Parental Consent Form - Family Life |
|
| K |
Protocol for Child Abuse Disclosure |
|
| L |
Authorization for Release of Information |
|
| N |
Challenge for Credit |
|
| O |
Volunteer Supervision Guidelines |
|
| P |
Swim Safe Permission |
|
| S |
Student Risk Threat Assessment |
|
| S.1 |
Student Risk Threat Assessment Incident Report |
|
| T |
Graduation Exercises |
|
| U |
School of Choice |
|
| SECTION 5 - MAINTENANCE |
| Safety and Health Inspection Forms |
|
| H(a) |
Location: DBO |
|
| H(b) |
Location: Gym |
|
| H(c) |
Location: Public areas and hallways |
|
| H(d) |
Location: Home Economics/Cafeterias |
|
| H(e) |
Location: Killarney Shops |
|
| H(f) |
Location: Custodial/Physical Plant |
|
| H(g) |
Location: Boissevain - Metal Shops |
|
| H(h) |
Location: Bus Garage |
|
| H(i) |
Location: Chemistry and Biology Labs |
|
| H(j) |
Location: Classroom |
|
| H(k) |
AED (Phillips HeartStart Checklist) (download for fillable format) |
|
| I |
Security Procedures Alarm System |
|
| J |
Security Procedures Alarm System Form |
|
| K |
Call In Sheet |
|
| M |
Building Security Procedures for Outside School Hours |
|
| N(a) |
Video Monitoring of School Buildings |
|
| N(b) |
Video Monitoring of School Buses |
|
| SECTION 6 - TRANSPORTATION |
| A |
Bus Conduct Report |
|
| B |
Code of Conduct for Bus Transportation |
|
| C |
Driver's Abstract Request Form |
|
| D |
Bus Student Transportation Form |
UPDATED |
| E |
Shop Work Order (EXCEL) |
|
| F |
Driver's Daily Route Log |
|
| G |
Requisition for School Bus - Employee Connect |
|
| G.A |
Requisition for School Bus - Outside Groups |
|
| G.B |
Trip Incident Report |
|
| G.C |
Requisition for Transportation Access - Community Groups |
|
| G.D |
Blank Bus Requisition - Driver's Copy |
|
| H |
Bus Accident Procedures |
|
| I |
Inventory |
|
| J |
Record of Extra TripsRecord of Extra Trips |
|
| K |
Bus Attendance Form |
|
| L |
School Bus Incident Form |
|
| M |
Personal Transportation Plan |
|
| O |
Informed Consent/Permission Form for After School Transportation to Shamrock Centre |
|
| SECTION 7 - STUDENT SERVICES |
| A |
Record of Destruction |
|
| B |
Individual Record of Destruction |
|
| C |
Student Records |
|
| D |
Seclusion in Schools |
|
| D.1 |
Seclusion in Schools Form |
|
| SECTION 8 - HEALTH |
| A |
Health Care and the Unified Referral and Intake System (URIS) |
|
| SECTION 9 - OTHER INFORMATION |
| i |
TMTA Collective Agreement |
|
| ii |
CUPE Collective Agreement - Educational Assistants |
|
| iii |
CUPE Collective Agreement - Support |
|
| A |
Manitoba Pupil File Guidelines |
|
| B |
Guidelines of Retention and Disposition of Record |
|
| C |
Records Management |
|
| D |
Pledge of Confidentiality |
|
| SECTION 10 - BOARD OFFICE PAYROLL |
| A |
Accounts for Payroll |
|
| B |
Updating Employers |
|
| C |
Data Entry & Reports |
|
| D |
Payroll Process |
|
| E |
Sending Pay to Westoba |
|
| F |
Journal Entry |
|
| G |
Receiver General |
|
| H |
Bus Driver Sheets |
|
| I |
Payroll Tax |
|
| J |
Personnel Files |
|
| K |
Employee Information - Teaching Staff |
|
| L |
Teachers on Leave Calculations |
|
| M |
Remittances |
|
| N |
New Employee Set Up |
|
| O |
Reconciliation of Sub Accounts |
|
| P |
Payroll Codes |
|
| SECTION 11 - ACCOUNTS PAYABLE |
| A |
Accounts Payable |
|
| B |
Chart of Accounts |
|
| C |
Standard Mileage |
|
| D |
Month End Checklist |
|
| E |
Receipt Reconciliation |
|
| F |
Accounts Receivable |
|
| G |
Supplies Charged Out |
|
| H |
Textbook Journal Entry |
|
| I |
Copying Cash Box |
|
| J |
Petty Cash |
|
| K |
Update Asset Numbers |
|
| L |
GST Rebate |
|
| M |
Plug In for Buses |
|
| N |
Monthly Invoices |
|
| O |
GL Form |
|
| P |
Referee Fees |
|
| Q |
Federal Excise Tax on Gasoline |
|
| R |
Vocational Equipment Grant |
|
| SECTION 12- BOARD OFFICE ADMIN. |
| A |
Division Vehicles |
|
| B |
Tender Form |
|
| C |
Policy Approval and Distribution |
|
| D |
Journal Entry |
|
| E |
Distribution of Procedure Manual Updates |
|
| G |
In-Camera Item Summary |
|
| H |
Vehicle Mileage Log |
|
| I |
Individual Trustee Concerns |
|
| |
|
|
| SECTION A - BOARD ORGANIZATION |
| 6 |
Board Organization |
|
| 8 |
Board Meeting Procedures |
|
| 11 |
Workplace Safety and Health |
|
| 11(1a) |
Policy Statement |
|
| 11(1b) |
Definitions and Responsibilities |
|
| 11(1c) |
Statement of Commitment |
|
| 11(1d) |
WPSH Committee Terms of Reference |
|
| Workplace Procedures/Safety Procedures |
|
| 11(2a) |
Notice of Worpkplace Safety and Health Concern |
|
| 11(2b) |
Employee Safety Program Involvement |
|
| |
(i) Employee Safety Program Involvement |
|
| |
(ii)Supervise and Worker Training Procedure |
|
| 11(2c) |
Young Workers Safety Procedure |
|
| |
(i) Responsibility for Safety and Health of Students |
|
| |
(ii) Tips for keeping young workers safe |
|
| 11(2d) |
TMSD Incident Report Procedure |
|
| |
(i) TMSD Incident Report Form |
|
| 11(2e) |
Right to Refuse Dangerous Work Procedure |
|
| |
(i) Right to Refuse Flowchart |
|
| |
(ii) Right to Refuse Request Form |
|
| 11(2f) |
Working Alone Procedure and Personal Contact Declaration |
|
| Chemical/Physical/Biological Hazards |
|
| 11(3a) |
Chemical Control Procedure |
|
| |
(i) Chemical Safety Procedure |
|
| |
(ii) Handling of controlled Product and Emergency Spills |
|
| |
(iii) WHMIS training and orientation procedure |
|
| |
(iv) WHMIS test and answer key |
|
| 11(3b) |
Physical Hazard Identification Procedure |
|
| |
(i) MSI Risk Assessment/Assessment Tool |
|
| |
(a) Critical Job Inventory |
|
| |
(b) JHA Procedure |
|
| |
(c) JHA Template |
|
| |
(d) SWP Template/Sample SWP |
|
| 11(3c) |
Biological Hazard Identification Procedure |
|
| |
(i)Infectious Materials (ie a student with a communicable disease) |
|
| |
(ii) Blood Pathogens (clean up bodily fluids) |
|
| |
Mould Procedure |
|
| |
(a) Mould Prevention and Remediation Procedure |
|
| |
(b) SWP mould Remediation |
|
| Harrassment/Violence Prevention |
|
| 11(4a) |
Harassment Procedure |
|
| |
(i) Harassment Report Form |
|
| 11(4b) |
Violence Procedure |
|
| |
(i) Violent Incident Investigation Form |
|
| |
(ii) Violence Assessment Form |
|
| |
(iii) Violence Report Form |
|
| Safety Programs/Forms |
|
| 11(5a) |
Personal Protective Equipment Policy |
|
| 11(5c) |
Asbestos Identification Procedure |
|
| |
(i) Asbestos Control Procedure |
|
| |
(ii) SWP Asbestos Sampling |
|
| |
(iii) Asbestos Tracking Form |
|
| |
(iv) Reinsertion of Asbestos containing Materials |
|
| 11(5d) |
Right to Refuse Dangerous Work Procedure |
|
| |
(i) Right to Refuse Dangerous Work Request Form |
|
| 11(5e) |
Lock Out Procedure |
|
| 11(5f) |
First Aid Procedure |
|
| 11(5g) |
Fall Protection Procedure |
|
| 11(5h) |
Contracted or Self Employed Persons |
|
| |
(i) Contracted or self-employed Person, Acknowledgement Form |
|
| 11(5i) |
Racking and Shelving Policy (BOB) |
|
| 11(5j) |
Air Sampling and Ventilation Inspection Procedure |
|
| 11(5k) |
Hearing Conservation Procedure |
|
| 11(5l) |
Confined Space Policy |
|
| |
(i) Entry Permit/Gas Monitoring Record |
|
| 11(5m) |
Machine Guarding Policy |
|
| 11(5n) |
Hot Works Procedure |
|
| |
(i) Hot Works Permit |
|
| 11(5o) |
Powered Mobile Equipment |
|
| |
(i) Powered Mobile Equipment Checklist |
|
| Inspection/Audit Procedures and Forms |
|
| 11(6a) |
Inspection Policy |
|
| |
(i) Workplace Safety Inspection/Security Checklist |
|
| |
Individual classroom/shop inspection checklists |
|
| 11(6b) |
Safety Audit Procedure |
|
| 13 |
Delegations and Petitions |
|
| |
|
|
| SECTION B - TRUSTEES |
| 1 |
TMSD Trustee Orientation Procedure |
|
| 4 |
Trustee Indemnities and Expenses |
|
| 11 |
Social Justice Award |
|
| SECTION D - OPERATIONS |
| 3 |
Capital "D" Funding |
|
| 7 |
School Fees/Fundraising |
|
| 8 |
School related activity accounts |
|
| 10 |
Purchasing |
|
| 11 |
Playground Equipment Support |
|
| SECTION E - TRANSPORTATION |
| 1 |
School Bus Ridership |
|
| 3 |
Inclement Weather |
|
| 4 |
Drug and Alcohol testing for Bus Drivers |
|
| 6 |
Non-Student Use of Buses |
|
| 7 |
Transportation Buffer Zone |
|
| SECTION F - FACILITIES EQUIPMENT |
| 1 |
Use of Facilities Agreement |
|
| 4 |
Disposal of Divsion owned assets |
|
| 9 |
Accessibility Plan |
|
| SECTION G - EDUCATION |
| 1 |
School of Choice Policy |
|
| 2 |
Program not Offered: Room and Board Support |
|
| 9 |
Distance Learning Courses (Grades 9-12) |
|
| 9.1 |
Distance Learning Courses (Grades 9-12) COOVID-19 Medical Accommodations |
|
| 16 |
Challenge for Credit |
|
| 18 |
Colony School Support |
|
| 19 |
Community Service Credit |
|
| 21 |
Assessment |
|
| 25 |
Risk Management for Out-Of-Class Physical Education |
|
| |
|
|
| SECTION H - STUDENT CONDUCT |
| 1 |
Responsibility for Conduct |
|
| 2 |
Respect for Human Diversity |
|
| 3 |
Searches, Inspections, screenings and Seizure |
|
| 4 |
Student Engagement and Presence Procedure |
|
| 5 |
Acceptable Student and Staff use of information and Communication |
|
| 5.A |
Student Acceptable Use Agreement (Grade K-6) |
|
| 5.B |
Student Acceptable Use Agreement (Grade 7-12) |
|
| 5.C |
Employee Information and Communication Technology use Agreement |
|
| 7 |
Print and Digital Media Publication |
|
| 7.A |
Student Acceptable Use Form (Grade K-6) |
|
| 7.B |
Student Acceptable Use Form (Grade 7-12) |
|
| 7.C |
Employee Information and Communication Technology Use Agreement |
|
| SECTION I - HEALTH & SAFETY |
| 6 |
Field Trips and Extra-Curricular Activities |
|
| 6(a) |
Field Trips and Extra-Curricular Activities Form (NEW FORM COMING SOON) |
|
| 8. |
Supervison of Volunteers |
|
| |
|
|
| |
|
|
| SECTION J - STAFFING FORMULA |
| 1 |
School Staffing |
|
| |
|
|
| SECTION K - EMPLOYMENT PROVISIONS |
| Board Office |
|
|
| |
|
|
| 1a |
Workplace Safety and Health Officer |
|
| 1b |
Computer Technician |
|
| 1c |
Accounting Clerk/Executive Assistant |
|
| 1d |
Payroll & Benefits Administrator/Tranportation Assistant |
|
| 1e |
Psychologist |
|
| 1f |
Speech/Language Pathologist |
|
| 1g |
Supervisor of Transportation and Maintenance |
|
| School |
| 1h |
Educational Assistant |
|
| 1i |
Custodian III |
|
| 1ii |
Head Custodian |
|
| 1iii |
Hwy#23 Custodian |
|
| 1j |
Custodian IV |
|
| 1k |
Guidance Counselor |
|
| 1l |
Substitute Educational Assistant |
|
| 1m |
Librarian |
|
| 1n |
Principal |
|
| 1o |
School Secretary |
|
| 1p |
Educational Interpreter/Tutor |
|
| 1q |
Substitute Teacher |
|
| 1r |
Teacher |
|
| 1s |
Student Services Resource Teacher |
|
| t.1 |
Food Services Worker I - Boissevain School |
|
| t.2 |
Food Services Worker I - Killarney School |
|
| t.3 |
Food Services Worker II - Killarney School |
|
| 1u |
Bus Garage Mechanic |
|
| 1v |
Bus Garage Mechanic's Helper |
|
| 1w |
School Bus Driver |
|
| 1z |
CTS Apprenticeship Leader |
|
| 1bb |
School Social Work Clinician |
|
| 1cc |
Numeracy Teacher Leader |
|
| 1dd |
Literacy Teacher Leader |
|
| 1ee |
Senior Election Official |
|
| Evaluation Forms |
| 2a |
Teacher Supervision of Instruction |
|
| 2b |
Administrator Evaluation and Supervision for Growth Procedures |
|
| 2c |
Bus Driver |
|
| 2d |
Non-Teaching Personnel |
|
| 2e |
Custodian (Head) |
|
| 2f |
Custodian (Hwy #23) (Please refer to K-2d) |
|
| |
Custodian (Please refer to K-2d) |
|
| 2h.1 |
Educational Assistant |
|
| |
|
|
| 6 |
Mileage/Expense Claim Form |
|
| 6a |
Mileage Log Attachment for Employee Reimbursement |
New! |
| 6b |
Mileage Log Attachment for Trustee Reimbursement |
New! |
| 6.1 |
Minto Band Drivers Expense Claim Form |
|
| 7 |
Leaves of Absence |
|
| 9 |
Reported Suspect Wrongdoing |
New! |
| 9a |
Suspected Wrongdoing Reporting Form |
New! |
| 11. |
Cellular Phones |
New! |
| 14 |
Recruitment/Employment Provisions |
|
| 16 |
Code of Conduct for Employees |
|
| SECTION L - SENIOR ADMINISTRATION |
| 2 |
Evaluation of the Secretary-Treasurer |
|
| 3 |
Assistant Superintendent of Student Services |
|
| 4 |
Leadership Practices - Superintendent |
|
| 5 |
Leadership Practices - Assistant Superintendent |
|
| |
